Oatley West Community Festival

27-29 August 2021

Volunteering Opportunities

Volunteer and make a difference!

First held in 1980, the OWPS Community Festival is Oatley West Public School’s largest annual fundraising event. 2021 is a particularly exciting year, as it marks our 40th anniversary, so expect lots more fun and community spirit!

OWPS Community Festival is entirely run by volunteers. Without dedicated and passionate volunteers, this event would not happen.

We’re looking for volunteers. It’s a fantastic way to get involved in the community, meet new people, develop new skills and support one of the area’s warmest and most community-minded schools.

A big thank you to all those parents and friends who volunteered last year! Information on the opportunities to volunteer this year will be available closer to the Festival, through school notes and on our Facebook page

Download the Volunteering Opportunities flyer here

Volunteering FAQs

Why Volunteer?Meet new people, develop new skills and support the community. Every year we raise thousands of dollars which goes back into OWPS. You can be sure of feeling the positive impact that you’ll be making to the school and local community.

It is also a great way to meet other parents and carers, particularly for those not able to attend many school events due to other commitments during business hours.
Who can volunteer?We welcome members of the OWPS community, staff members and family. For the event to be a success, reliability and commitment is expected.
What will I need to do?There are different roles available and what you do will depend on the role. Take a look at our open volunteering opportunities for more information about specific roles.
Do I need a Working with Children Check?Yes – all volunteers are required to have a valid Working with Children Check completed. Visit www.kidsguardian.nsw.gov.au for more info.
What level of
commitment is expected?
The length and type of commitment will vary by role. Some only require 2-3hrs and others more. Take a look at our open volunteering opportunities for more information about specific roles.

Open Volunteering Opportunities

Latest update: 20 April 2021

Please find below a list of open volunteering opportunities. If you are interested in volunteering, but can’t find a suitable role please contact us at owpscommunityfestival@gmail.com

Art CoordinatorWhat’s required
Contact artists and coordinate responses (existing list of contacts and template emails available). Plan layout of hall (in consultation with rest of committee), managing online art website, supervising sales during opening night and over the weekend, setup in days prior and packdown at the end, supervising collection of art from buyers and artists. Collation of all info to enable payments to artists.

This year is our 40th anniversary so we would like to dedicate the stage to memorabilia. This will involve collection of items (supported by marketing and convenor) and organisation of display.

Effort and support
You don’t need any art knowledge, just a willingness to help and have some fun. There is a very user-friendly website that has been designed specifically for communication between the artist and co-ordinator, so most of the work can be done at home in your own time.

The two weeks leading up to the festival is when all the action happens although some time is required in the leadup to do all communications and planning. Coordinators need to be there on Friday night and during Saturday and Sunday. Many other committee members and previous volunteers are able to assist.

This section has run well for many years and existing processes, template emails, etc are available. Previous coordinators are also able to do handover and answer any questions.
Opening Night
Coordinator
What’s required?
Organise on the ground support over the weekend including ordering hiring (marquees, tables, etc), ensuring safe layouts/entry and exit locations, security, completion of council documents, general management of setup and packup activities and volunteers who assist with this (each coordinator is responsible for their own sections).

Effort and support
The current approach has been used successfully for many years so can be replicated. Effort is predominantly about two months out (to ensure all necessary orders are placed and council paperwork submitted) and during the week of the festival. Most work can be done in own time, from home and out of hours but coordinator needs to be available the Thursday evening plus the entirety of the festival. The previous coordinator is happy to do handover and other current committee members are available to assist with decisions and how council docs need to be completed. Over the weekend, there are several parents who assist each year and are aware of processes.
Gelato
Coordinator
What’s required?
Order equipment and gelato from existing supplier, set up Saturday morning, pack down Sunday afternoon, supervise volunteers over the weekend.

Effort and support
This stall has been running smoothly for several years so new coordinators can follow existing processes. Minimal hours required in lead-up (all can be done in own time, from home and can be done out of hours) and well supported by volunteers over the weekend. Current coordinator is available this year to do handover, leaving school next year.
Kids Adventure Trail
Coordinator
What’s required?
Liaise with major sponsor prior to event to work out the prize on each day and CommFest design coordinator re adventure trail flyer with a map including the location of the adventure trail and adventure stops. Set up the adventure trail on Friday afternoon/evening involving putting up signs at 10 stations with a stamp, pen or the like, assist major sponsor to announce the prize on Saturday and Sunday afternoon and remove signs and items on Sunday afternoon.

Effort and support
This activity has been running smoothly for several years so new coordinators can follow existing processes. Minimal hours required in lead-up (all can be done in own time, from home and can be done out of hours) and over the weekend of festival. Current coordinator is available this year to do handover, leaving school next year.
Outdoor Entertainment
MC
What’s required?
Intro and outro for all acts on the main stage as well as various general announcements over the Saturday and Sunday.

Effort and support
This has been running smoothly for several years so new coordinators can follow existing processes. Previous coordinators are still on the committee to assist and do handover.
Need to familiarise self with info for performers prior but other than that, all time is over Saturday and Sunday. We encourage Year 5 and 6 students to volunteer in this area so MC needs to supervise and support.
Plaster Funhouse
Coordinator
What’s required?
Order items from existing suppliers, set up and pack down Saturay and Sunday, supervise volunteers over the weekend.

Effort and support
This stall has been running smoothly for several years so new coordinators can follow existing processes. Minimal hours required in lead-up (all can be done in own time, from home and can be done out of hours) and well supported by volunteers over the weekend. Current coordinator is available this year to do handover, leaving school next year.
Trash and Treasure
Coordinator
What’s required?
Organise collection of items from community (generally done at three set times in lead up to festival), sorting and pricing of items, setup and packup over Saturday and Sunday, delivery of any leftover items to local charities. supervise volunteers over the weekend.

Effort and support
This stall has been running smoothly for several years and is one of our biggest fundraisers. New coordinators can follow existing processes and previous coordinators are available for full handover. There is room onsite to store majority of items. Minimal hours required in lead-up (most can be done in own time, from home and out of hours but will need to be available to collect items at nominated times – set by coordinator to fit in with their schedule) but significant time in days before and actual weekend to get everything out, grouped, etc. Well supported by volunteers over the weekend.

Contact Us to Volunteer

Join the OWPS Community Festival Team today! Help make a positive impact that will benefit current and future Oatley West Public School students, staff, families and community members.

To volunteer contact us on: owpscommunityfestival@gmail.com